Ultimate Guide to the Easiest Free Form Builders for 2021

A list of the most compelling Form and Survey building platforms.

Posted by Dave on January 9, 2021

When looking for a form and survey creation product, you should choose carefully. It's wise to consider a platform that will grow as your needs do. One that is easy to setup and maintain. Online survey tools should help you to organize your events and information and make your life easier; not make more work for you.

Our criteria for naming the easiest products is simple: we conducted lab testing and built the same conceptual form with each tool listed below and then assimlated the results based on speed and ease of use.

In order to qualify for our list, each not only had to have a free offering and be easy to use, but we also considered the following important features:

  1. You should be able to quickly and intuitively create any form that suits your need.
  2. Although tastes and opinions will vary, most would agree that beautiful and engaging forms are a must, but should also be super easy to design and customize.
  3. Futher, it's important to be able to access your data, from anywhere, whenever you want it.
  4. It's important to find a platform that supports every device.
  5. Although this is a list of free products, you may have need of more advanced features or scenarios. For example, setting up an order form that processes payments. These products provide affordable upgrade options.

Below, you will find a list of the some of the most compelling and engaging form building platforms available.

  1. intensiForms

    intensiForms was built using the latest technology stacks available and was designed from the ground up to fully support all devices.

    It sets itself apart by offering a new level of ease in which to create beautiful, usable and accessible forms for anything imaginable. Creating forms using intensiForms is not only rewarding, but it's actually fun to create them. It comes with a very rich set of tools that allow you create surveys, questionnaires, polls, and quizzes in mere moments.

    With its advanced theming system, you can have a professionally designed form in seconds. If you don't like certain aspects of a theme, you can easily adjust fonts, colors and backgrounds to meet your tastes and preferences. You can even add your own logo and photos.

    Add whatever questions and information you want to your forms. Add YouTube videos, allow respondents to take and upload pictures, files, and even electronic signatures.

    If you'd like, intensiForms can automatically send email notifications to you whenever someone responds. You can view and modify your forms, questions, and responses from anywhere, on any device. You can even export your data to Excel format for loading for further analysis, loading into pivot tables and graphing.

    intensiForms offers a Free Subscription level that is quite capable. The Free level offers the following:

    • 5 forms
    • Unlimited questions per form
    • 1 user account
    • 100 monthly responses
    • 1,000 monthly views
    • Easy to use templates
    • Export to Excel/CSV
    • Email notification upon form completion
    • SSL security
    • Embed in your own website

    If you need to create forms to collect donations, allow payments for event registration, or even just create an online storefront, you can upgrade to a paid subscription that enables use of intelligent payment controls to get the job done. Paid subscriptions start at just $15 per month.

  2. Typeform

    Uses a format termed "conversational data collection" to show regular conversation, single question at a time layouts of forms. This modern take on form building and rendering introduces a fresh perspective on form building.

    Typeform's free plan offers the following features:

    • Unlimited typeforms
    • 10 questions per typeform
    • 100 responses per month
    • Templates
    • Reports and metrics
    • Email notification when someone completes your typeform
    • Embed your typeform in a web page
    • Download your data

    Typeform works like notepad - just start typing to create questions. You can personalize forms with images, themes, fonts and backgrounds.

    You can even start with one of their templates and just edit the text.

    Typeforms work on mobile, tablet, and desktop.

  3. JotForm

    JotForm is the elder statesman and arguably the most prolific and original form builder. Founded in 2006, JotForm has been doing business for more than a decade.

    The Jotform Form Designer is quite advanced and seemingly offers the most extensive toolset in the industry. That said we, couldn't help but be a bit overwhelmed by all the possiblities and some of the more advanced features were just that, advanced.

    JotForm has thousands of templates and themes to help you get your form up and running.

    JotForm's free offering provides:

    • 100 Monthly Submissions
    • SSL Secure Submissions
    • Receive 10 Payments
    • 100 MB Available Space
    • 5 Forms
    • 1,000 Monthly Form Views
    • 500 Total Submission Storage
    • Unlimited Reports, Fields per form

  4. Google Forms

    Plan your next camping trip, manage event registrations, whip up a quick poll, collect email addresses for a newsletter, create a pop quiz, and much more.

    Use your own photo or logo, and Forms will pick just the right colors to complete your own unique form, or choose from a set of curated themes to set the tone.

    Choose from a bunch of question options, from multiple choice to dropdowns to a linear scale. Add images and YouTube videos, or get fancy with page branching and question skip logic.

    Forms is responsive, so that means it’s easy (and beautiful) to make, edit, and respond to forms on screens big and small.

    Responses to your surveys are neatly and automatically collected in Forms, with real time response info and charts. Or, take your data further by viewing it all in Sheets.

    Google Forms is part of the G Suite and pricing starts at $6 per user per month for Basic, $12 per user per month for Business, and $25 per user per month for Enterprise.

  5. Microsoft Forms

    Microsoft Forms is a simple, lightweight app that lets you easily create surveys, quizzes, and polls. In educational institutions, it can be used to create quizzes, collect feedback from teachers and parents, or plan class and staff activities. In business organizations, it can be used to collect customer feedback, measure employee satisfaction, improve your product or business, or organize company events.

    What is Microsoft Forms Pro? Microsoft Forms Pro is an enterprise survey capability that helps businesses obtain the feedback they need to make smarter decisions. Powered by both Office 365 and Dynamics 365, Forms Pro supports businesses seeking to transform customer, product, and employee experiences.

    Forms Pro is built on Microsoft Forms and offers new capabilities that make capturing and analyzing customer and employee feedback simpler than ever. Your customers can respond to surveys using any web browser or mobile device. As the responses are submitted, analyze them with Power BI reports and make effective decisions accordingly.

    Microsoft Forms pricing is not available on its website because it is free to use for anyone with Microsoft Office 365 licenses, U.S. government community cloud, and Microsoft personal account. Pricing for Office 365 licenses costs around $59.99 to $79.99 per year.